Workplace Project Manager (386675)

Description of role:

The project manager plans and oversees projects to ensure they are completed in a timely fashion and within budget throughout the project cycles from initiating to closeout.

Overall assistance to the project management office in the planning and coordination of projects, taking on administrative duties.

Define project objectives and project scope.

Predict resources needed to reach objectives and manage effectively.

Manage the full lifecycle of construction projects, from initiation to close-out, ensuring alignment with company procedures and legal requirements.

Prepare a budget based on requirements and track costs to deliver the project on budget.

Prepare a project charter, a business case and a detailed project plan.

Develop and manage detailed project schedules, coordinating with internal teams and external vendors to ensure on-time delivery.

Track project and provide regular reports on project status to PMO and key stakeholders. Manage and adjust for any changes in project scope, schedule and budget.

Manage contracts with vendors and suppliers.

Collaborate with cross-functional teams, including architects, engineers, contractors, and vendors. Provide clear communication to stakeholders, ensuring project goals are understood and met.

Identify potential risks related to construction schedules, costs, or safety, and implement mitigation strategies to ensure compliance with regulations.

Utilize industry best practices, techniques, and standards throughout the entire project execution.

Process Improvement: Identify opportunities for streamlining construction processes while maintaining adherence to compliance protocols.

Prepare a closeout package at the end of the project and share lessons learned and best practices.

Monitoring and reporting to PMO

Regularly monitor project status and progress report, identifying any deviations from the plan and proposing corrective actions.

Maintain accurate and up-to-date project documentation, including meeting minutes. Progress report, and project files.

Maintain a project master list.

Maintain & develop templates for the Project Management Office.

Prepare necessary presentation materials for meetings and decisions.

Provide internal process support in submissions related to invoice payments, creation of budget requests, purchase requests & purchase orders, PUMIs, and etc.

Contribute to process improvement initiatives, promoting efficiency and effectiveness in project management practices.

Facilitate effective communication between team members, project managers, and stakeholders, ensuring everyone is informed about project progress and any potential issues.

Maintain a good working relationship with project vendors to enhance quality and timely delivery of supplies/equipment/work.

Requirements

Bachelor's degree from an accredited college or university in construction, engineering or a relevant field of study.

At least two years of relevant experience or at least five years of professional experience Proven working experience in project management

Strong familiarity with project management software tools, methodologies, and best practices

Experience managing projects through the full life cycle

Excellent client-facing and internal communication skills

Proven ability to complete projects according to outlined scope, budget, and timeline Project Management Professional (PMP) certification preferred

Excellent communication (verbal and written) and interpersonal skills

Proficient with computer software programs including Microsoft Excel, PowerPoint, Word, Outlook, CAD, Bluebeam and MS project.

Work well under pressure and within time constraints in a fast-paced environment

Ability to multi-task with attention to details

Ability to build relationships with both internal and external customers